The Village at Breckenridge Homeowners Association Privacy Policy
Effective Date
2 February 2026
Introduction
WWW.RESVABHOA.COM, WWW.THEVILLAGEATBRECKENRIDGE.COM, WWW.VABHOA.COM and the Village smart phone app (the ‘Site’) are owned and operated by The Village at Breckenridge Homeowners Association. This Privacy Policy explains how we collect, use, store, and protect personal data provided by visitors, owners, and rental guests. For questions, contact us at Contact@vabhoa.com, PO Box 1317, Breckenridge, CO 80424.
Purpose
The purpose of this Privacy Policy is to inform users of: 1) The personal data we collect; 2) How we use collected data; 3) Who has access to the data; 4) Additional rights and responsibilities. This Policy applies in addition to the terms and conditions of the Site.
Personal Data We Collect
We may collect your name, email address, phone number, and unit/address information for the purposes of room reservations, reserving parking, amenity access, and use of recreational facilities. We do not collect payment information, photos, driver’s licenses, or other identifying information beyond what is necessary. We may also automatically collect non-personal technical data such as IP addresses, browser type, device information, and usage statistics for security and site performance.
Cookies and Tracking Technologies
We may use session cookies to support secure login and basic site functionality. We do not use advertising cookies or third‑party tracking technologies. Users can disable cookies through their browser settings; however, doing so may impact site performance.
Third-Party Service Providers
We may use third‑party vendors such as website hosts, IT providers, and email service platforms. These providers only receive the minimum data necessary and must follow strict confidentiality and security obligations.
Data Storage Location
All personal data is stored on secure servers located within the United States. Cloud‑based systems may distribute data across multiple secure U.S. locations.
Legal Basis for Processing
We process personal data to provide reservation services, ensure proper use of property amenities, maintain security, and fulfill operational needs of the Association.
User Accounts & Authentication
If the Site provides login accounts, passwords must be kept confidential by the user. We offer secure password reset options, and unauthorized access to accounts should be reported immediately.
User Responsibilities
Users are responsible for ensuring the accuracy of personal information provided to the Site, including unit numbers, stay dates, and contact details.
Links to Third-Party Sites
Our Site may contain links to external websites. We are not responsible for the privacy practices or content of these third‑party sites.
How Long We Store Personal Data
Guest / visitor user data is stored until the owner or guest leaves the property or until the reservation or amenity use for 180 days after the guest stay has concluded. Summary or aggregate information concerning stays and property usage may be stored for up to seven years, provided that all data retained is fully de‑identified and contains no information capable of uniquely identifying an individual. If individual data must be kept longer, users will be notified when required by law. Note that this retention policy applies only to the Village at Breckenridge Home Owners Association; it does not apply to rental and property managers. It also does not apply to Village at Breckenridge Owners and rental managers where information is retained about owners throughout their period of ownership and rental managers as long as the rental manager is affiliated with the Village at Breckenridge.
How We Protect Your Personal Data
We use industry-standard browser encryption, secure servers, firewalls, and role‑based access controls. Employees with access to data are bound by confidentiality agreements, and breaches of those agreements may result in termination. While we take reasonable precautions, no system is entirely risk‑free and we cannot guarantee absolute security.
Children
We do not knowingly collect personal data from children under 13. If such data is discovered, it will be deleted promptly. Parents or guardians may contact our privacy officer if they believe data has been collected from a child.
Do Not Track Signals
Our Site does not respond to Do Not Track (DNT) signals from browsers. However, no personal data is used for advertising or behavioral profiling.
International Visitors
This Site is intended for use within the United States. If you access the Site from outside the U.S., you consent to the processing of your data according to U.S. laws, which may differ from those in your home jurisdiction.
Colorado Privacy Act Notice
Although the Association is not subject to the Colorado Privacy Act due to its size and scope, we voluntarily follow good‑faith privacy practices to safeguard user information.
Data Breach Procedure
In the event of a data breach, we will investigate promptly and notify affected users in accordance with Colorado state law.
How to Access, Modify, or Delete Data
Users may request details about their stored data or request deletion or correction by contacting our privacy officer at Contact@vabhoa.com.
Modifications
This Policy may be updated periodically. When changes occur, the Effective Date will be revised. Users are encouraged to review the policy regularly. If necessary, we may notify users of changes via email.
Contact Information
For questions or concerns regarding this Privacy Policy, contact Michelle Tuxhorn at Contact@vabhoa.com.